Privacy Policy
Effective Date: April 15, 2026
Last Updated: April 15, 2026
Beaumaris Dental Care (the “Clinic,” “we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of your personal information and personal health information (PHI). This Privacy Policy explains how we collect, use, disclose, safeguard, retain, and allow access to your information in compliance with:
Ontario’s Personal Health Information Protection Act, 2004 (PHIPA) — under which we are a “health information custodian” (HIC);
Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) for any non-health commercial activities;
Standards, guidelines, and recordkeeping requirements of the Royal College of Dental Surgeons of Ontario (RCDSO); and
Other applicable Canadian privacy laws.
Collection and Use of Information
Dental records contain sensitive personal and health information that enables our dentists and team to provide treatment, continuity of care, and maintain high standards of care.
The dental record is the property of the clinic or dentist; however, the information contained within the record belongs to the patient.
We collect, use, and disclose personal and health information only for purposes related to:
Providing dental care and treatment
Managing patient records and appointments
Processing insurance claims and payments
Meeting legal and regulatory requirements
Consent
Patients of Beaumaris Dental Care have the right to examine and obtain copies of their records and to control the use and disclosure of their information, subject to applicable laws.
Our dentists and team require complete and accurate health information to provide safe and effective treatment. We will use or disclose this information with the patient’s consent, except where otherwise required or permitted by law.
Any release of information must be informed and specific to a defined purpose. Patients have the right to review the information being disclosed and may withdraw consent prior to release. Wherever possible, consent should be provided in writing.
Disclosure of Information
Patients are entitled to receive care in a confidential setting, free from unnecessary third-party intrusion.
Information may be shared with third parties such as insurance providers, benefit administrators, or auditors only:
With patient consent;
As required by law; or
Under a valid court order.
Where information is disclosed for limited purposes (e.g., insurance or audits), only the necessary information will be shared, and identifying or unrelated details will be removed wherever possible.
Safeguarding Your Information
We take reasonable steps to protect your personal and health information using appropriate physical, administrative, and technical safeguards. Access to patient information is restricted to authorized personnel only.
Retention of Information
We retain personal and health information only as long as necessary to provide care and to comply with legal, regulatory, and professional requirements, including those established by the Royal College of Dental Surgeons of Ontario.
Access and Correction
Patients have the right to request access to their records and to request corrections where appropriate, in accordance with applicable laws.
Contact Information
If you have any questions or concerns about how your personal information is collected, used, or disclosed, please contact us:
Beaumaris Dental Care
Unit C4, 15 Beaumaris Dr
Brampton, ON
(905) 798-1885
info@beaumarisdentalcare.com
Thank you for trusting Beaumaris Dental Care with your privacy and your care.